Facilities Planner/Purch Spec




Administers, oversees, develops reports in Axxerion, maintains equipment inventories, load levels the Preventative Maintenance Program, develops Parts Inventories, searches for best purchasing pricing, tracks and monitors spending details and generates reports as needed for all Dallas area facilities.




Facilities Maintenance Planning:

  • Responsible for long range planning and project development activities related to facilities maintenance.
  • Provides key costing analysis for budget planning for facility operations and repairs.
  • Develops Predictive Maintenance Methods and data collection.
  • Evaluates equipment maintenance history and recommends appropriate courses of action; identifies gaps in preventive maintenance.
  • Creates and presents key reports and metrics to monitor operational efficiency and productivity.
  • Proactively identifies appropriate PM (Preventive Maintenance) requirements and maintains CMMS (Computer Maintenance Management System) with up-to-date tasks and frequency data.
  • Works within the Axxerion computer system to create project schedules; adds missing equipment into the database and streamlines equipment files; creates PM Schedules that include load leveling; performs other related work that needs attention.
  • Generates necessary reports to track time entered in Axxerion; prepares ad-hoc reports as needed.
  • Builds Dashboards for reporting in Axxerion to show visual custom reports.
  • Assists in developing Work Instruction Sheets.



  • Responsible for purchasing all goods and services needed by Facilities Maintenance for work orders, key equipment, tools and any related business needs. 
  • Using an understanding of the processes, cost pressure points and supplies, evaluates supplier competence relative to others in the industry. Sources vendors, negotiates contracts as necessary and ensures prompt delivery of purchased goods. Researches and provides feedback in the selection process for reliable suppliers to achieve a competitive pricing situation and ensure supply of goods and services.
  • Responsible for interaction and problem resolution with suppliers such as resolving invoicing discrepancies, negotiating price, quality, and delivery, obtaining quotes, and expediting delayed shipments.  Responsible for supplier correspondence, purchase orders and change orders
  • Approves invoices for payment. Liaises with Accounts Payable to ensure that vendors are paid on time and as scheduled. 
  • Compiles and maintains all data and information regarding purchases.
  • Composes and maintains all vendor relationships and contracts.  
  • Maintains inventory levels to ensure supplies are readily available for work orders.
  • Manages the Facilities Purchasing Assistant who handles purchase orders, Facilities Help Desk, CEAs and data entry. Ensures timelines and accuracy of work.







High school diploma or equivalent.  Associate’s degree preferred.


Must have 3-5 years of experience working in a Facilities Maintenance environment, including procurement, purchasing and budgeting experience.

Must have previous supervisory experience. Experience working with Axxerion or a similar computer system, as well as experience building customized reports preferred.

Must have Contract generation and negotiation experience.

  1. Needs to possess a high technical knowledge of facilities maintenance procedures.
  2. Must have excellent oral and written communication skills to effectively communicate with all levels of employees and management. Strong writing skills necessary for detailed specific work order instructions.
  3. Must be detail oriented, well organized, and possess the ability to work under general supervision and the guidance of established procedures.
  4. Must have an excellent knowledge of Microsoft Outlook, Word, Excel, Power Point, CMMS systems,
  5. Must be able to analyze, interpret, and apply Mary Kay Inc. business practices and translate this information form multiple areas and operational systems.
  6. Must have a strong working knowledge of all MEP systems and there related sub-systems.
  7. Must have a strong understanding of Mary Kay Inc. workplace safety practices and policies.
  8. Must be able to stand, sit and/or walk for extended periods of time.



  1. Incumbent may be exposed to hazardous machinery, loud noise, cluttered floors, chemicals, dirt, dust, fumes and weather conditions.
  2. Incumbent is subject to other hazards such as moving mechanical parts, electrical current, chemicals, high heat, high places, and water hazards.


16251 Dallas Parkway
Dallas TX, 75379-9045
(972) 687-1608